DATES AND CONFERENCE VENUE
- Tuesday, 30 May 9:30 – 18:00 CEST
- Wednesday, 31 May 9:30 – 18:30 CEST
- Thursday, 1 June 9:00 – 16:00 CEST
The Conference will take place in person (by invitation only) at the Ministry of Foreign Affairs and International Cooperation of Italy, which is located north-west of the city centre in Piazzale della Farnesina, 1. The programme is available here.
TRAVEL TO ITALY
Participants are responsible for ensuring compliance with all relevant foreign entry requirements. Participants requiring an entry visa to Italy should contact the Italian consulate, embassy or diplomatic mission responsible for the necessary arrangements in the participant’s country of residence. The Schengen visa application process can take some time and participants are strongly encouraged to make the necessary arrangements at the earliest opportunity. Visas cannot be issued at the point of entry.
Participants are required to make their own medical insurance arrangements. All medical costs and related costs are the responsibility of the traveller or their organization.
Participants are responsible for booking and covering the costs of their own hotel accommodation. May is a busy tourist season in Rome and advance booking is strongly recommended. A list of suggested hotels is included below.
Participants are responsible for their local transportation arrangements from/to the airport and in town.
Rome airports are:
- Fiumicino, which is connected to the city centre during the day by the Leonardo Express train, local train or shuttle buses to the main train station (Termini) as well as taxis. For details, visit the Fiumicino airport website.
- Ciampino, which is connected to the city centre via shuttle buses or taxis. For details please consult the Ciampino airport website.
We recommend the use of public white taxis to reach your destination. The journey from/to the airport takes from 40 to 60 minutes, depending on traffic and final destination. The journey from the city centre to the Conference venue takes approximately 20 minutes.
Taxi stands can be found at the airports and in the city’s main squares. Taxis can also be called by phone via Apps available for Android and Apple (Free Now, It Taxi) or by dialing one of the following numbers: Roma Capitale (+39 06 0609); Radiotaxi (+39 06 3570); Roma Radio Taxi (+ 39 06 6645).
Public transportation in Rome
Bus and subway tickets must be purchased in advance from tobacco shops, newsstands, bars and major bus stops. The cost of a single ticket is € 1,50. It is valid for a single ride on the subway and valid for 100 minutes from the first stamp on Rome’s buses.
ENTRANCE AND REGISTRATION
There is no fee to attend the Conference, however, attendance in person is by invitation only.
Participants will enter the Ministry of Foreign Affairs and International Cooperation through the main entrance (on the left side of the building) and will be directed to the registration desk where they will collect their badge and Conference documentation. Registration will take place on Tuesday 30 May from 8:30 to 9:30 am. The registration desk will remain open for late arrivals. Only participants registered for the Conference will be given access to the venue.
Participants are kindly asked to wear their conference badges at all times inside the Ministry.
Please inform the organizers of any accessibility requirements as early as possible by writing to email@example.com.
Simultaneous interpretation will be provided in English, French, Italian and Spanish for all plenary sessions of the Conference.
Parallel sessions will be conducted in English without interpretation.
Coffee, tea, water and buffet lunch will be provided for all participants at the event.
Wifi will be available during the conference. Login details will be shared at the venue.
A cloakroom is available on the first floor of the Ministry, close to the main conference room. Participants are kindly asked to please leave luggage at their hotels and NOT bring it with them to the Ministry premises.
For information on the organization of the Conference, including the programme and other documentation, please click here.